First-time Outlook Setup – Exchange
If you are setting up your Outlook on Exchange (not Deskmail) for the first time follow
these instructions . Important: these instructions are meant to be used at an AMC workstation.
Hardware Equipment Purchasing Policy
The department will support the purchase of our standard hardware set up (computer and one monitor) for each Faculty hired into the department. Exceptions include Seattle Children’s Hospital and the VA. These Faculty are provided computer equipment from the local IT departments at these facilities.
For Fellows, Post-docs, Research Assistants/Associates:
There will be no equipment provided out of department funds. Necessary equipment should be purchased using appropriate division/center grant budgets.
For Staff on a Grant:
For staff working on a grant, there will be no equipment provided out of department funds. All equipment will be purchased using a grant budget.
For Administrative Staff Supporting Department Functions:
For Administrative staff that support departmental functions standard hardware (computer and one monitor) will be provided to you from the department.
Introduction to Zoom Video Meeting Platform
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If you are interested in brushing up on your Zoom video-conferencing skills, there is a helpful user-training webinar available online. The training provides an overview of how to navigate the Zoom platform including how to schedule, start, and record meetings.
Map a Drive Letter to a File Share
If you need to map a drive on your computer that the IT or designated team has set you up with access to, follow
these instructions to map a drive. Important: these instructions are meant to be used at an AMC workstation.
The department will provide each workstation with a single monitor. If you require a second monitor please contact your local IT support person and provide them with your budget number to order a second monitor. Current monitor standards include one of the following:
- HP EliteDisplay E222 22-inch LCD Monitor
- HP EliteDisplay E242 24-inch LCD Monitor
Non-standards Hardware (MAC)
If you are working independently and are not relying on access to file shares and other domain resources and prefer to use non-standard hardware, such as a MAC, this is an option. The IT staff may not be able to provide you with the same level of support as you would receive on a standard PC. If you would like to pursue the use of non-standard hardware, please let your local IT support person know and we will be happy to meet with you to discuss your options.
If you require equipment that falls outside of the department's standards please contact the Assistant Director of IT, Rosemary Whitright, email@example.com, 206.221.3640.
We will be unable to provide support for any of your personal hardware such as your computer/laptop at home. If you work from home please review the details on how to set up your work environment on a PC or MAC to set up your home machine.
Phishing: Be aware of phishing scams by following these guidelines on protecting yourself.
What Does the Scam Look Like?
Recent phishing messages have asked recipients to click on links to phony Web pages designed to look like official UW Web sites, where they are then asked to “update” or “confirm” information such as UW NetIDs and passwords. If you click on one of these links, your account will be disabled by the Office of the Chief Information Security Officer.
How Can I Protect Myself?
Your best protection is to:
- Be skeptical about these urgent emails; do not take their recommended action.
- Do not provide any sensitive or personal information by email without verifying with the institution that purports to be the “sender”.
- Verify the legitimacy of an embedded link before automatically following it (hover over the link to see if it will redirect you to something other than a valid UW Web site).
- Verify the Web address that appears in your browser before entering sensitive information on that page; most UW Web sites have familiar Web addresses.
If you need further assistance, or are worried that your account may have been compromised, please email Rosemary Whitright, Assistant Director of IT, firstname.lastname@example.org
The department will not provide personal desktop printers. Everyone will have access to the main department printers located in the copy rooms on each floor.
These main department printers provide a variety of services such as confidential printing, scanning, and emailing information out to a designated email address.
Remote into your work desktop from a MAC
Instructions on how to remote into your work desktop using a MAC.
Remote into your work desktop from a PC
Instructions on how to remote into your work desktop using a PC.
Restore a Deleted Folder from a Network File Share
If you accidently delete a folder from a network file share
you can recover the file by following these internal
If you have any questions please contact your local IT support, Brandon
Doughty or Josh
Setting Up A Laptop In the Turner Conference Room
If you are using the Turner conference room and need to set up a laptop, follow these instructions for getting the equipment to work.
Setting up your phone with mail
Department IT is unable to provide support for any of your personal hardware, including your smartphone. If you would like to have your work email and calendar on your cell phone please refer to the instructions on setting this up on your phone. If you have any issues with your smartphone please contact your phone service provider.
SharePoint Login Instructions Using IE
Login To SharePoint Using Internet Explorer:
- You can’t access SharePoint using your AMC login so you must….
- Select “Use another account” then….
- Type in your full UW email address (e.g., email@example.com) then….
- Type in your UW NetID password (same one you access MyUW)
The department will provide Windows and the Office Suite of products on every PC. If you require additional software please send a request to your local IT support person with the following information:
Your local IT person will place the order and install the software on your PC.
Updating Your Email Display Name
To change your display name in Outlook (from displaying just
your email address) go to this link (https://identity.uw.edu/),
fill out all of the fields, and verify that your information is
"published" in the UW directory. Once completed it will take 24
hours to replicate through the system.
Equipment Disposal/Surplus Policy
The UW must dispose of all property (equipment, material, and supplies) through its established disposal procedures. For details around disposal/surplus please refer to the Equipment Inventory Office policy.
Zoom Accounts Available through UW-IT
Zoom Video and Web
Conferencing service is now offered through UW-IT. Purchase a Zoom license from
UW-IT by using this online
request form. The most common Zoom account is a “Zoom Meetings Pro
100,” and be sure to select “YES” to the Zoom HIPAA Compliance Question near
the end of the online form. If you have any questions, please contact
Rosemary Whitright, firstname.lastname@example.org.
Zoom Instruction Guide
Need assistance using Zoom? Use this guide to walk you through common Zoom issues. You can also contact Zoom directly for any assistance just look for the ‘help’ icon on the Zoom webpage.
There are many Zoom training resources available if you need assistance understanding how to use Zoom. You can register for a live Zoom training session hosted by UW Learning Technologies, register here for live training sessions provided by Zoom or watch a recording of the webinar ‘Introduction to UW Zoom’.
Available Department Event Supplies
Need supplies for your event? We have a table throw,
pull-up banner, department fact sheets, swag (department-branded stress balls
and frisbees) and a digital camera/video camera, with tripod. Please e-mail
Rebecca Sladek, email@example.com,
to reserve any of these items for your next event!
Department Email Signature Template
The email signature template conveys a consistent and professional look throughout the department.
Note: Some modifications are allowed, such as adding a third website link, but sayings and pictures are not allowed.
Your Name (Calibri, black, bold, font size 10)
Your Title (Calibri, black, font size 9)
Psychiatry and Behavioral Sciences (Calibri, black, font size 9)
University of Washington (Calibri; grey: RGB 128, 128, 128; font size 9)
UW Medicine, School of Medicine
1959 NE Pacific Street, Box 356560, Seattle, WA 98195-6560
phone: 206.###.#### | fax: 206.###.#### |email:
Brand Tools and Templates
To help ensure the consistent application of our Department brand and to build a strong visual identity that supports our mission we encourage you to explore our Brand Tools, Templates & Media Relations
page on our intranet. It includes department logos, letterhead, and templates as well as other great resources.
Media Relations/Interview Requests
All media interview requests should be routed through the UW Medicine News team by calling their main office number (206-543-3620
) or by emailing firstname.lastname@example.org
. Alternatively, you can contact Rebecca Sladek, the Assistant Director of Communications for UW Psychiatry, at email@example.com
. Working with the News Media
is full of great advice on how to successfully interact with media in any situat
Department Newsletter Submissions
Please send department newsletter submissions or story ideas to Rebecca Sladek, Assistant Director of Communications, at firstname.lastname@example.org
. Submissions are due the 10th of each month for inclusion in that month’s newsletter. We’re always looking for stories about our clinical, training and research programs as well as fun things to share about faculty and staff. Material may be used in other communications such as our weekly News & Events or UW Medicine Insight. Please note that your submission may be edited.
Faculty and staff can have a professional headshot taken through Health Sciences Visual Design and Production located in T-265 of the Health Sciences Building, 1705 NE Pacific Street. You can book an appointment online and the shoot takes about five minutes. The cost is $81 for a basic studio portrait. The department does not pay for professional headshots at this time. Click here
to book an appointment online.
Alternatively, the department communications team can take a headshot for you. We take headshots the fourth Monday of every month starting at 12:30 PM. We are not professional photographers with a dedicated studio space, but the quality is pretty good.
Sign up here.
Department Overview and Orientation
All new staff and faculty are encouraged to attend UW Psychiatry: The Big Picture
, a presentation about the mission, vision, and goals of the UW Department of Psychiatry and Behavioral Sciences. The presentation covers how our department fits into UW, UW Medicine, and the WWAMI region, our advancement efforts as part of the UW Medicine capital campaign, and an overview of the various ways you can stay connected and informed. The presentation is followed by a quick tour of the Chair’s office and the Department’s administrative team. Please allow 1 hour to accommodate questions and to meet fellow new employees. Department funds will pay for parking if you are unable to use UW/UW Medicine shuttles. We also offer
headshots before the overview beginning at 12:30 PM.
: The department overview is offered the fourth Monday of every month. Time
: 1:00 PM-2:00 PM. If you want a headshot taken, please register (see section above) and arrive by 12:30 PM. Location
: Health Sciences Building, room BB1640 (Directions
Adding an Event to Your Calendar
Instructions on adding an event from the department events calendar to your Outlook, Gmail or other calendars.
Wayne J. Katon Outstanding Mentor Award
The Wayne J. Katon Outstanding Mentor Award acknowledges the time, dedication, and attention UW Psychiatry and Behavioral Sciences faculty members devote to fostering the career development and academic success of colleagues and trainees in the areas of mental health research, clinical practice and education. Through this award, we honor and celebrate the valuable efforts of faculty members who embody Dr. Katon’s spirit of mentoring.
Information about the award, including award criteria, eligibility and how to nominate someone, is linked to from the department intranet’s Mentorship Page
Who Do I Go To?
Maureen Johnson, HR Assistant Director, handles all staff and faculty HR requests. If you have any questions, please contact
Maureen Johnson email@example.com
is the employee assistance program provided for PEBB benefits-eligible UW employees, their dependents, and other household members. They provide free, confidential access to guidance consultants who provide:
It's a great resource! Please see the CareLink page on the UW HR website for more details.
- Legal advice
- Financial guidance
- Elder care assistance
- Work-Life solutions
- Consultation for managers
- Critical and traumatic incident response services
- Departmental trainings and workshops
To renew a DEA certificate please follow these instructions. If you need additional information and resources please refer to the DEA renewal information on the Office of Diversion Control’s website. Important: Do NOT pay the fee; your license is fee exempt.
The Exceptional Staff Award honors and celebrates the valuable contributions staff members make toward supporting the mission of our department. It recognizes individuals for their overall dedication and service and for upholding our core values of collaboration, continuous learning and mentorship, and integrity and accountability. Exceptional Staff Award recipients will be recognized at the annual department meeting and be featured in the department newsletter. Please review the Exceptional Staff Award guidelines for more information.
Faculty CVs are available on our
secured department intranet website, within the department
directory, located as a report at the bottom of the directory called Faculty
Curriculum Vitae (CV) Library. If you are trying to locate someone’s CV and
can’t find it, please contact them directly for their CV. If you have any
questions, please contact Rosemary Whitright, firstname.lastname@example.org.
UW faculty, classified staff and professional staff must annually disclose all work/consultation paid directly to them by entities outside UW. Everyone who receives a UW paycheck is a state employee and is subject to the Washington State Ethics in Public Service Act. All department employees should be aware of and follow the rules that apply to state employees. One component of compliance is obtaining prior approval for all outside paid work. Information about what qualifies as outside work and links to the appropriate forms can be found at the following links for Faculty and Classified and Professional Staff.
A scholarship for professional development is open to psychiatry and behavioral sciences staff on a quarterly basis. Supported by philanthropy and department funds, the Staff Scholarship Award promotes staff professional development by helping pay for the cost of classes, conferences, meetings, and workshops that further one’s career and benefits the work of the department. A brief overview of the scholarship award is below; please review the full guidelines before applying. Apply now.
- The maximum award amount is $500 per person or $1,000 per team. Funding may be provided for full or partial expenses. Team training will be prioritized.
- Applicants must be full- or part-time (at least 50%) classified or professional staff in the department of psychiatry and behavioral sciences for a minimum of six months in the department prior to the application deadline.
- The number of scholarships awarded will be based on the total amount requested by all applicants as well as the number and quality of the applications themselves.
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goods are routine office supplies provided by the Department to support faculty and staff in performing their work. Department common goods systems are currently in place at UWMC/Health Sciences, Eastlake, & Harborview. For specifics at Eastlake contact Hannah Sessions, and for both Harborview and UWMC/Health Sciences contact Molly Vinson. Important note: These supplies should NOT be used for project-specific events or direct cost research activities. If you are unsure whether an office supply should be purchased as a direct cost or used from the common goods system please consult with Diane Powers or Alison Laing for guidance.
How It Works
For each supply there are two bins containing the same supply, one in front of the other. Take what you need from the first bin. When the bin in front runs out, move the empty bin to the top shelf. Then, pull the full bin from the back forward. Empty bins located on the top shelf will cue the department to order more of that product. Following this
procedure will insure we don’t run out of supplies.
Computer Workstation Adjustment Guidelines
This document from the UW Environmental Health and Safety team provides guidance on computer workstation-evaluation and adjustment for comfort.
Checking Out Equipment
If you need to use the Department's laptop, LCD projector or camera, please do the following to reserve and use the equipment:
2. Please pick up equipment in BB1646 and sign-out using the white board.
3. Make sure the laptop is fully charged when returned. Delete files you saved to the desktop.
4. Make sure camera is fully charged when returned. Download and clear all photos.
5. Sign equipment back in upon return to BB1646.
If you have any questions please contact Molly Vinson, email@example.com, 206.685.7332.
Desk Phones – Avaya 9611G Instructional Guide and Video
Ergonomics is the practice of
fitting a job to the employee so work can be performed without harmful strain
or injury. The primary goal of ergonomics is to reduce or eliminate the risk of
work-related musculoskeletal disorders.
For the department to request an ergonomic assessment or request specific accommodation for an employee, a medical note from a primary care provider is required. If you have any questions contact Mary Pyper, firstname.lastname@example.org.
Facilities Request Form
To better manage all operations/facilities requests please use the facilities
online form for the submission of all facility requests (i.e., moving a phone,
needing a light bulb replacement, surplus, etc.) to ensure your request
is processed. If you have any questions please contact Mary Pyper, email@example.com.
Updating Phone IDs and Reset Voicemail
To update phone IDs and reset voicemails, contact the UW IT Help Desk,
firstname.lastname@example.org. UW IT will need:
- Building Location (Health Sciences, 1100 NE 45th St, Sandpoint Building 29, etc.)
- Room Number (in Health Sciences use wing: RR802, BB1640, etc.)
- Phone number
- Request to reset voicemail
Health Sciences, RR801
Please assign: 206-221-0123 to Suzy Smith and reset the voicemail.
Policy for Scheduling Health Sciences Psychiatry Conference Rooms
To schedule a Psychiatry conference room please refer to the internal only resource outlining the guidelines
and procedures for scheduling rooms.
Psychiatry Space Policy
For information on the allocation and utilization of department space please refer to the
Psychiatry space policy. If you have any questions contact Mary Pyper,
New faculty, students and staff in
our department are often assigned a default mailbox number of 354946, which must be updated otherwise you may not receive your mail. To update your box number, please e-mail the correct number to Jason E Gordon, email@example.com. Please also verify that your mailbox number is correct in the
faculty and staff located at these sites share the following box numbers:
Center for the Study of Health & Risk
Behaviors (CSHRB): Box 354944
Center on Human Development and Disability (CHDD): Box 357920
Sciences: Administrative staff and faculty: Box 356560
Center: Box 358017
· CREATIV Lab: 358018
· Public Behavioral Health & Justice Policy (PBHJP): Box 358015
Administrative staff & some faculty: Box
Mental Health Clinic (Harborview Mental
Health Services, HMHS): Box 359797
Clinic Liaison Services: Box 359896
A: Box 359935
B: Box 359830
HMC-5 East Clinic: Box 359896
Psych ER: Box 359875
Center: Box 354920
Seattle Children’s: Box 359300 (please include mailstop, if
VA: Box 358280 (please include mailstop, if known)
Adding an Event to the Department Calendar
calendar lists upcoming events related to our department. If you are interested
in adding an event, please contact Molly Vinson at firstname.lastname@example.org with details about the event
including any associated flyers or webpages.
Our internal department directory, located on the department
intranet, provides current information on all faculty and staff, including
primary work location and contact information. The directory is on the far
right of the upper navigation under “Directories.” You will need to login to access the information. If you see anything that
needs to be changed or if you don’t find yourself listed, please contact Rosemary
Whitright, Assistant Director of IT, at email@example.com.
Department Intranet Login Instructions
To access the department intranet please refer to these login instructions. The intranet is your location for information and resources on: reimbursements, hiring, letterhead, attending schedules, and more!
E-mail Policy for Non-UW Accounts
In order to more effectively communicate with department faculty, including faculty based at Seattle Children’s and the VA, we are implementing a new policy starting January 1, 2018 whereby department communications are only sent to UW NetId emails (@uw.edu). We will no longer send department-related emails to @seattlechildrens.org or @va.gov e-mail addresses. To continue using accounts other than your UW account, you can forward your UW emails to your non-UW account.
This allows anyone sending an email to you to use either your UW or non-UW email address. It's an easy process to set up and many of our faculty and staff already have this in place. This will allow us to sync our databases with Workday and ensure that everyone is easy to reach and is receiving important department communications without impacting someone’s specific preference to use one email over the other. If you have any questions, please contact Rosemary Whitright at firstname.lastname@example.org.
The Librarians Are Here To Help
Clinical Librarian Liaisons, located at UWMC and Harborview, are available to help you work smarter by providing a variety of services:
- Literature searching on a topic of interest
- Systematic/Scoping/Integrative reviews (see this guide for the various levels of service)
- Teaching you, as a group or one-on-one, on a variety of topics like citation management tools, literature searching, keeping up with the literature, identifying potential grants, NIH biosketches, tracking your research impact, and much more!
For more information, visit the Librarians in the Health Sciences Library.